Purpose
At United Apartment Group, safeguarding the privacy of your personal information is our top priority. This commitment extends to the protection of sensitive details such as your social security or other governmental identification numbers. To fortify this dedication, we have implemented a comprehensive privacy policy designed to uphold the utmost security standards for your data. Our practices strictly adhere to all relevant federal and state laws, underscoring our unwavering commitment to ensuring the confidentiality and integrity of your personal information.
How is the information collected?
The collection of information occurs when you apply for residency at our community. During this process, you will be required to provide some of your personal information, including your social security or other governmental identification numbers. This information is typically gathered through the completion of the rental application form or other documents, which may be submitted to us directly or through an apartment locator service. Whether in paper or electronic format, these documents serve as the means through which we obtain the necessary details for the application process.
How is the information used?
The information you provide, including details from your rental application, such as rental, credit, or employment history, may be utilized in various ways. We use this information to verify the accuracy of the statements made on your rental application during the application process. Additionally, when reviewing lease renewals, we may refer to this information for assessment. Furthermore, it may be employed to facilitate the process of obtaining payment from you or addressing any outstanding financial obligations you may have with us in the future.
How the information is protected and who has access?
Access to your social security or other governmental identification numbers is restricted to authorized personnel only. All documents containing this sensitive information are securely stored in designated areas, accessible exclusively by individuals with the appropriate authorization. Additionally, access to electronic versions of this information is strictly limited to authorized personnel, ensuring that the confidentiality and security of your personal data are upheld with the utmost priority.
How is the information disposed of?
Once your social security or other governmental identification numbers are no longer required, we adhere to a secure disposal process to prevent unauthorized access. The information may be either stored securely or destroyed, ensuring that no unauthorized individuals can access it. The disposal methods employed may include physical destruction or obliteration of paper documents, as well as secure deletion of electronic files containing such sensitive information.
What if you found us through a locator service?
If you discovered our services through a locator service, it's essential to note that locator services operate as independent contractors and are not considered our employees, despite their involvement in processing rental applications and completing lease forms initially. It is recommended that you request and review the privacy policy of any locator service you engage with. This ensures transparency and awareness of how your personal information will be handled by the locator service in conjunction with their processes.